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Connected Project Intelligence From Drawing to Site
Build agents that organize project documents, structure site reporting, review tender requirements, track approvals, and coordinate information across office and field teams — with document control discipline and human sign-off built in.
- Sector
- Physical Operations & Infrastructure
- Agents on this page
- 6 purpose-built agents
- Control
- Approval checkpoints and audit trail
A construction project runs on documents that never stop changing.
Drawing sets move through revision cycles, RFIs and submittals stack up against contractual response windows, and site conditions arrive as photos, voice notes, and messages in whatever format the field can manage. The office needs structured records; the site needs current information. Between them sits a heavy load of manual filing, chasing, and re-keying.
That gap is where disputes start. Work built off a superseded drawing, an approval that sat unnoticed, a daily diary that never reached the project record — each is an information failure before it is anything else.
Agents fit this problem because the work is procedural and the source systems already exist. They receive, structure, route, and track; engineers and project managers review and decide. The record stays current, the approvals stay visible, and the accountability stays human.
Where the work slows down
Uncontrolled Document Revisions
Drawing sets change throughout the life of a project, and superseded revisions keep circulating in inboxes and site folders. Work built off the wrong sheet becomes rework, claims, and disputes.
Inconsistent Site Reporting
Field updates arrive as photos, voice notes, and messages in whatever form each supervisor prefers. Turning them into a defensible daily record consumes office hours every evening.
Approvals That Stall Quietly
Submittals and RFIs sit in inboxes with no one watching the contractual clock. By the time a delay is noticed, it has already moved the schedule.
Tender Package Complexity
A tender lands as a stack of documents, addenda, and returnable schedules under a hard deadline. Missed clauses and unpriced scope surface later as margin erosion.
Contractor Coordination Overhead
Every trade needs its own slice of current information — access dates, inspection holds, interface points — and the answers live scattered across the schedule, the drawings, and meeting minutes. Keeping each subcontractor aligned is a full-time chase.
Safety Documentation Burden
Permits, inductions, toolbox talks, and incident reports each carry their own format and filing requirement. When documentation lags behind the work, compliance exposure grows on site.
Six agents designed around this work
Project Document Agent
Keeps the drawing set and document register accurate as revisions flow through the project.
What it does
- Receives incoming drawings, models, and specifications from email, the common data environment, and upload folders, and matches each file to its project and discipline
- Checks revision codes, sheet numbers, and issue status against the document register and flags superseded files still in circulation
- Updates the register with the confirmed current revision and records who issued it, when, and under which transmittal
- Routes new issues to the distribution matrix for that document type and notifies affected discipline leads
Works in
- Common data environment
- Document control
- BIM references
A document controller confirms register changes for contract-critical drawings before the agent distributes anything project-wide.
Site Reporting Agent
Turns inconsistent field updates into structured, defensible daily records.
What it does
- Receives site diaries, photos, and voice notes from field messaging channels and forms, in whatever format supervisors send them
- Extracts labor counts, plant hours, weather, progress against program activities, and delay events into the standard daily report structure
- Checks entries against the schedule and flags activities reported complete while predecessor tasks remain open
- Prepares the consolidated daily report for the project manager and records the source message behind every entry
Works in
- Messaging
- Project management
- Scheduling
- Photo and file storage
The site manager reviews and signs off each daily report before it enters the formal project record.
Tender Analysis Agent
Assists estimating teams in working through tender packages without missing requirements.
What it does
- Retrieves tender documents, addenda, and returnable schedules from the tender portal or inbox and builds a requirements checklist per package
- Extracts scope items, exclusions, key dates, bond and insurance requirements, and unusual contract clauses for estimator review
- Compares each addendum against the base documents and prepares a change summary showing exactly what moved between issues
- Flags ambiguous specifications and missing information as candidate clarification questions for the bid team
Works in
- Document control
- Procurement and tendering
- Estimating spreadsheets
Estimators own all pricing, risk positions, and the decision to bid — the agent prepares analysis and never submits anything.
Submittal and RFI Agent
Keeps submittals and RFIs numbered, contextualized, and moving against their contractual clocks.
What it does
- Receives new RFIs and submittals, assigns numbers per the project protocol, and logs each with references to affected drawings and spec sections
- Retrieves relevant specification clauses and prior correspondence and attaches them to each item as reviewer context
- Tracks ball-in-court status and response due dates, routing reminders as items approach contractual response windows
- Records the full response history on every item so the audit trail survives staff changes
Works in
- Project management
- Document control
- Scheduling
Engineers of record author every technical response; the agent routes drafts and reminders but issues nothing without a named approver.
Contractor Coordination Agent
Keeps every subcontractor working from current information and closes the loop on coordination actions.
What it does
- Checks each subcontractor's document distribution against the current register and flags trades holding superseded revisions
- Prepares per-trade lookahead packets from the master schedule — access dates, inspection holds, and interface points with adjacent trades
- Routes coordination queries between trades to the responsible engineer and records who accepted each action
- Updates the coordination log as meeting actions close and escalates items that stall past their agreed dates
Works in
- Scheduling
- Messaging
- Document control
- Procurement
Sequencing changes and contractual notices to subcontractors go out only after the construction manager approves them.
Safety Documentation Agent
Supports the safety team by structuring field reports and keeping compliance documentation current.
What it does
- Receives incident reports, toolbox talk records, and inspection findings from field channels and files each against the correct site, date, and activity
- Checks permit-to-work and induction records against the daily workforce roster and flags gaps for the safety officer
- Prepares draft incident summaries in the required reporting format, with source statements and photos attached for review
- Tracks corrective actions from inspection to closure and routes overdue items to the responsible supervisor
Works in
- Document control
- Messaging
- Project management
- HR and induction records
Incident classifications, regulatory notifications, and stop-work decisions remain entirely with qualified safety professionals — the agent prepares and organizes, nothing more.
One request, end to end
Update Arrives
A drawing issue, site photo, RFI, or field message lands via email, the common data environment, or a messaging channel.
Project Identified
The agent matches the item to its project, discipline, and revision context before anything else happens.
Information Extracted
Revision codes, dates, quantities, and referenced drawings are pulled into structured records tied to the source file.
Workflow Assigned
The item is routed to its owning workflow — document control, daily reporting, submittal review, or safety follow-up — with the responsible person named.
Approval TrackedA person decides
Required sign-offs are requested from named approvers and chased against contractual and internal due dates.
Record Distributed
The confirmed current version reaches every team on the distribution matrix, and the register records the full trail.
Connected to the systems that run the work
01Common Data Environment
- Autodesk Construction Cloud
- Procore
- Aconex
- or a custom CDE
02Project Management and Scheduling
- Primavera P6
- Microsoft Project
- or Asta Powerproject
03Document Control
- SharePoint
- Newforma
- or an in-house document management system
04Email and Messaging
- Outlook
- Gmail
- Microsoft Teams
- Slack
- or field WhatsApp channels
05BIM References
- Revit
- Navisworks
- or IFC-based model viewers
06Procurement and Tendering
- an ERP
- an e-tendering portal
- or a subcontract management system
Governed Like the Project Record
Construction disputes are won and lost on records, so our agents are built to the same standard as your document control procedures. Every action — a register update, a routed reminder, a distributed revision — is logged with its source, timestamp, and approver. Nothing becomes the current record without a named human sign-off wherever your protocol requires one.
- Role-based permissions mirroring the project responsibility matrix
- Approval checkpoints before any revision is distributed as current
- Full audit trail on every register change, routing action, and reminder
- Data boundaries between projects, bidders, and joint-venture partners
- Evaluation suites run on real project documents before go-live
- Ongoing monitoring of extraction accuracy with drift alerts
- Safe fallback: ambiguous items route to a document controller, never a guess
- Safety and incident records prepared for human review, never auto-filed
From first workshop to launch
Discovery and product architecture
Map the user journeys, workflows and technical priorities.
UX/UI design and prototype
Define the interface system, key screens and clickable flows.
Development and integrations
Build the frontend, backend and integrations.
Launch, optimisation and scaling
Improve the platform through analytics and feedback.
Questions, answered
The agent treats your document register as the single source of truth and never supersedes a revision without a controller's confirmation. It checks incoming files against the register, flags mismatched revision codes, and records the full transmittal history behind every issue. When a file's status is ambiguous, it holds distribution and routes the question to document control rather than guessing.
No. Technical responses come from engineers of record, safety classifications and regulatory notifications from qualified safety professionals, and commercial positions from your leadership. Agents prepare context, structure documentation, track deadlines, and route items to the right person — the decision itself, and the signature on it, stays human.
Through the APIs of the systems you already run — your common data environment, scheduling tool, and document management platform — following your existing numbering protocols and distribution matrices. We build read access first, then add write actions one at a time as each earns trust. Project data stays inside the boundaries you define, including separation between joint-venture partners and competing bids.
With the workflow where your team loses the most time to chasing and re-keying — usually the document register, daily site reporting, or submittal tracking. A single well-scoped agent on one live project produces evidence quickly and shows how the approach fits your procedures. From there, expansion is a decision you make with data from your own operation.
Start With One Workflow
Bring us the workflow your team spends the most time chasing — drawing distribution, daily reporting, submittal tracking. We'll map how it runs today, define exactly what an agent would receive, prepare, and route, and mark where human approval stays mandatory. Then we build it, measure it against your own baseline, and expand only when the evidence supports it.