An agent for the moment the quotations come back. It reads each supplier's response, puts them into one comparable table, checks them against your stated requirements and criteria, and prepares a brief for the buyer with what each offer includes, excludes and leaves unclear.

Five suppliers answer one request in five formats. One quotes per unit, one per pack. One includes delivery, one adds it at the end, one does not mention it. A buyer rebuilds everything in a spreadsheet to compare like with like, and under time pressure the lowest headline price wins, including the one that quietly left out installation.

This page describes a workflow we propose to build as a custom project. It does not exist as software yet. It would reuse the requirement extraction and evidence matching from our tender response demonstration, turned to the buyer's side, and the exact arithmetic from our invoice demonstration. Reading supplier quotations, normalisation and the comparison brief are not built.

02Quote comparison agent

Six jobs it carries through

01Quote intake

Reads each supplier's response.

Documents and spreadsheets as sent
Line items, quantities and prices
Terms, validity and delivery
The source location of each value

02Normalisation

Makes offers comparable.

Common units and quantities
One currency at your stated rate
Totals over the same period
Assumptions listed for each conversion

03Requirement check

Checks each offer against what you asked for.

Every requirement in your request
Met, partly met, not met or not stated
The supplier's words quoted
Deviations highlighted

04Total cost view

Shows the full cost, not the headline.

Delivery, installation and support
Recurring charges over the term
What is excluded
Missing prices marked

05Criteria application

Applies the criteria you set in advance.

Criteria and weights fixed before opening
The evidence for each rating
Ratings proposed for the buyer
Sensitivity to the weights

06Buyer's brief

Prepares the comparison for the decision.

One table, one page of findings
Questions to send back to suppliers
Risks and unclear points
A record for the file

03Workflow

One Case, Start to Finish

An example of one case, in 6 steps. The same steps play in the picture at the top of this page.

Quotes received

Four suppliers respond to a request for office furniture.

Values read

Each quote's lines, prices, delivery and terms are read, with their location in the document.

Made comparable

Two quotes are per piece and two per set. All are converted to the requested quantities.

Requirements checked

One supplier does not state a warranty period. It is marked "not stated" with a clarification question.

Full cost shown

The lowest headline price excludes assembly. With it included, it ranks third.

Brief delivered

The buyer receives the table, the open questions and the proposed ratings on the agreed criteria.

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Walk One Real Case Through It

Thirty minutes, one case from your own process. We map it against the workflow on this page and tell you plainly what can be reused from our demonstrations and what has to be built for your systems.

Book a 30-minute call Request a quoteBring one real case. No slide deck on either side.

04The gap

Six Things That Slow This Down

Five formats

Every supplier structures the quote differently.

Unlike units

Per piece, per pack, per month and per year in one comparison.

What is left out

An offer looks cheapest because it excludes delivery or support.

Terms buried at the back

Payment terms and validity sit in a footnote.

Criteria applied after the fact

The scoring is adjusted once the favourite is known.

No record of why

The award cannot be explained a year later.

05Operating boundaries

Criteria Fixed Before the Quotes Are Opened

A fair comparison needs the yardstick to be set first. The agent records your requirements, criteria and weights before it reads any quotation, and it cannot change them afterwards. Every rating it proposes shows the supplier's own words as evidence.

It does not contact suppliers, negotiate or award. Where an offer is silent, it says "not stated" and drafts the clarification question for the buyer to send.

Criteria and weights set in advance
Every conversion shown
"Not stated" reported as such
Full cost, including exclusions
No contact with suppliers
The award made by the buyer

06Integration scope

What It Reads and Writes

The systems named here are the kind this agent works with. Which ones it connects to in your case is settled in the scope.

Supplier responses

PDF, spreadsheet and email quotations

Your request

The RFQ, its requirements and quantities

Criteria

Evaluation criteria and weights, fixed in advance

Supplier records

Approved status and past performance

Procurement system

Where the comparison and award are filed

Rates

Your exchange-rate source

07Questions

What Buyers Ask First

No. It makes the offers comparable, checks them against your requirements and proposes ratings on your criteria, with evidence. The buyer makes the recommendation and the award, and can overrule any rating with a recorded reason.

They sit on opposite sides of the table. The tender agent helps you answer someone else's request. This agent helps you compare the answers to your own.

They need a document reader first, tested on real supplier documents. Values that cannot be read reliably are left empty and marked, and the buyer fills them in. We would test on quotations you have already received.

Not as software yet. This page describes a proposed workflow. It would reuse the requirement extraction and evidence matching from our tender response demonstration, turned to the buyer's side, and the exact arithmetic from our invoice demonstration. Reading supplier quotations, normalisation and the comparison brief are not built. A project starts by mapping your process, then proving the first steps on test data before anything touches a live system.

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Send Us One Closed RFQ

With its quotations. We will show the comparison the agent would have produced next to the spreadsheet your buyer built.

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Response within 24 hoursFree consultation and scopingNDA available on request