An agent for what a contract commits you to after it is signed. It keeps a register of obligations, notice periods and renewal dates that a person approved, assigns each an owner and reminds them in time to act.

A signed contract goes into a folder and is opened again when something has gone wrong. The notice period to stop an automatic renewal passed in March. The annual report owed to a customer was never sent. A price review that the contract allowed was not requested. None of this is negligence. Nobody was told, and the contract was the only place it was written.

This page describes a workflow we propose to build as a custom project. It does not exist as software yet. It would reuse the bounded task creation from our internal knowledge demonstration, where each task has one owner and is raised once, and the extraction with source references from our document demonstrations. An obligations register, date calculations and reminders are not built.

02The problem

What Goes Wrong Without It

Renewals by accident

The window to cancel closed before anyone looked.

Obligations nobody owns

The contract says "the supplier shall" and no person is the supplier.

Dates buried in clauses

"Ninety days before the anniversary" is never turned into a date.

Rights never used

A price review or an audit right is forgotten.

The contract nobody can find

The signed version is in someone's mailbox.

Reminders too late to act

The alert arrives the day before the deadline.

03Obligation agent

Six jobs it carries through

Obligation register

Keeps the list of what was agreed.

Obligations on both sides
Renewal, notice and review dates
The clause each comes from
Entered only after approval

Works inContract repository

Where it stopsEvery entry links to its clause.

Extraction for approval

Proposes entries from a signed contract.

Finds obligations and dates in the text
Calculates dates from the contract's rules
Marks anything ambiguous
Waits for a reviewer to confirm

Works inSigned contracts

Where it stopsNothing enters the register unconfirmed.

Ownership

Gives each obligation an owner.

A named person per obligation
A deputy for absences
Reassigned when someone leaves
Unowned items escalated

Works inDirectory

Where it stopsAn obligation always has a named owner.

Timely reminders

Reminds with enough time to act.

Lead times you set per type
Notice deadlines well ahead
Escalation if nothing happens
Where the owner already works

Works inCalendar, messaging

Where it stopsIt reminds. It does not give notice or renew.

Evidence of completion

Records what was done.

The owner confirms completion
Evidence attached
Late or missed items logged
A view for audits

Works inRegister

Where it stopsCompletion is confirmed by the owner, not assumed.

Portfolio view

Shows what is coming across all contracts.

Renewals in the next quarters
Notice deadlines by month
Obligations by owner
Contracts with missing data

Works inReporting

Where it stopsIt reports the calendar. Decisions stay with owners.

→Book a meeting

Walk One Real Case Through It

Thirty minutes, one case from your own process. We map it against the workflow on this page and tell you plainly what can be reused from our demonstrations and what has to be built for your systems.

Book a 30-minute call Request a quoteBring one real case. No slide deck on either side.

04Step by step

From the First Signal to the Record

An example of one case, in 6 steps. The same steps play in the picture at the top of this page.

01 / 06

Contract signed

A three-year supplier agreement is signed and stored.

02 / 06

Entries proposed

The agent proposes eleven entries, including a renewal date and a ninety-day notice deadline.

03 / 06

Reviewed

The contract manager confirms ten and corrects one ambiguous date.

04 / 06

Owners assigned

Each entry gets an owner. The notice deadline goes to the head of purchasing.

05 / 06

Reminder sent

Four months before the notice deadline, the owner is reminded, with the clause and the options.

06 / 06

Outcome recorded

The owner decides to renegotiate, gives notice through your process and records it.

05Scope

The Systems Around It

The systems named here are the kind this agent works with. Which ones it connects to in your case is settled in the scope.

Contract repository

Your contract management tool or document store

Calendar and tasks

Where owners see deadlines

Messaging

Email or chat for reminders

Review

The contract manager who confirms entries

Reporting

A calendar of renewals and notices

06Operating boundaries

A Register a Person Confirmed, and Reminders in Time to Act

Dates in contracts are often defined by reference to other dates, and reading them wrongly is costly. The agent proposes each entry with its clause and its calculation, and a contract manager confirms it before it counts.

The agent reminds and records. It does not serve notice, renew, terminate or agree anything with a counterparty. Those are acts of the business, taken by the people authorised to take them.

Every entry linked to its clause
Entries confirmed by a person
A named owner for each obligation
Reminders with time to act
No notices or renewals by the agent
Completion evidenced

07Questions

Straight Answers

Review compares a draft with your playbook before you sign. This agent starts after signature and tracks what the signed contract obliges you to do. One helps you agree the right terms, the other helps you keep them.

The renewal agent works on your customers' renewals, to keep revenue. This agent tracks obligations in all your contracts, including the ones where you are the buyer, to keep commitments and use your rights.

Yes, as proposals. A back-catalogue is usually loaded in batches, with a contract manager confirming the entries for each. Scanned contracts need a document reader first, and ambiguous clauses are marked for a person.

Not as software yet. This page describes a proposed workflow. It would reuse the bounded task creation from our internal knowledge demonstration, where each task has one owner and is raised once, and the extraction with source references from our document demonstrations. An obligations register, date calculations and reminders are not built. A project starts by mapping your process, then proving the first steps on test data before anything touches a live system.

Start a project

List the Contracts That Renew Next Year

With their notice deadlines. If that list cannot be produced in an hour, the register is the first thing to build.

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Response within 24 hoursFree consultation and scopingNDA available on request

AI Contract Obligation Tracking Agent Development