The main workflow, step by step
The steps below follow one day's report from a foreman's phone to the office. Tap a step to see what that person sees. The site, the people and the entries are invented for the demonstration.
Daily report
Block C, todaySaved on phone- Weather
- Rain until mid-morning
- Own labour
- Entered by trade
- Subcontractors
- Three on site
- Signal
- Offline, will sync
Off the pathWith no connection the report is saved on the phone and marked clearly as not yet sent.
Work done
Four entriesPhotos attached| Area | Activity | Photos |
|---|---|---|
| Level two, east | Slab reinforcement fixed | Six |
| Level one | Blockwork continued | Three |
| External | Drainage run backfilled | Two |
Off the pathA photo taken outside the app can be added afterwards, and is shown as added later with its original time.
New issue
ISS-0312Open- Location
- Level two, grid C4
- Type
- Clash, duct against beam
- Assigned to
- Mechanical subcontractor
- Due
- Before slab pour
Off the pathAn issue that blocks other work is flagged as critical and reaches the site manager at once after sync.
Review
Block C, todayOne query| Section | Check |
|---|---|
| Labour and plant | Agreed |
| Work done | Agreed |
| Delay note | Query sent to foreman |
Off the pathOnce signed, a report cannot be edited. A correction is added as a dated addendum instead.
Project overview
This weekUp to date| Measure | State |
|---|---|
| Daily reports signed | Every working day |
| Open issues | Seven, two critical |
| Delay events recorded | Two, with photos |
Off the pathA day with no report by the evening raises a reminder to the foreman and a note to the supervisor.
Who uses it, and what each role can do
The app is used with gloves on, in poor light and between other jobs, so each role gets the fewest screens that do its work.
| Role | Sees | Can do |
|---|---|---|
| Foreman | Their site's report for today and open issues | Record, photograph, raise issues and submit |
| Supervisor | Reports awaiting review across their sites | Query, sign and add an addendum |
| Subcontractor contact | Issues assigned to their company | Respond, attach evidence and mark as done |
| Project manager | All reports, issues and delay events | Filter, export and assign |
| Administrator | Projects, report templates and lists | Set up sites, trades, areas and issue types |
When the work leaves the usual path
Site conditions are the exception that never goes away. The app is designed around the moments when a normal form would simply be abandoned.
| Situation | What the system does | Who decides |
|---|---|---|
| No signal on site | Saves everything on the phone and syncs later | No one, it is automatic |
| Two people edit the same report | Keeps both sets of entries and marks the overlap | Supervisor |
| Report not submitted | Reminds the foreman, then tells the supervisor | Supervisor |
| Correction after signing | Adds a dated addendum, leaving the original | Supervisor |
| Critical issue raised | Alerts the site manager straight after sync | Site manager |
| Phone lost or replaced | Restores from the server after sign-in | Administrator |
What it connects to
The reports are only useful if they reach the people who plan and pay. These are the connections most contractors ask for.
| System | What moves | Direction |
|---|---|---|
| Project or document system | Signed reports and photos filed by project | Out of the app |
| Scheduling tool | Activities and areas to report against | Into the app |
| Payroll or timesheets | Labour hours by person or trade | Out of the app |
| Weather service | Conditions recorded automatically for the site | Into the app |
| Email and notifications | Issue assignments and reminders | Out of the app |
What a first release includes
Offline daily report
A report that can be completed with no connection, saved on the device and synced automatically.
Photos and locations
Photos stamped with time and position, attached to entries and to areas of the project.
Issues and snags
Issues with type, location, owner and due date, followed until closed with evidence.
Review and signature
A supervisor's queue with queries, signature and locked reports, plus addenda for corrections.
Office dashboard
Reports, issues and delay events by project in a web view, with filters and export.
Templates and lists
Report sections, trades, areas and issue types managed by your own administrator.
Often added after the first release
- Inspection and test checklists
- Permits and toolbox talks
- Drawings on the phone with issues pinned to them
- Voice notes turned into text
- Subcontractor daily returns
What we need from you
- Your current daily report form and a week of completed examples
- The list of what the office does with those reports afterwards
- Site structure, such as blocks, levels and areas, for one project
- Phones or tablets the teams will really use
- Two foremen and a supervisor willing to trial it on a live site
Ownership and licensing terms are defined in the project agreement.
What to do next
Send us a completed daily report and tell us what happens to it next. We reply with how the app would capture the same information faster, what it would add, and a proposal. Start a conversation or book a 30-minute call.
Common questions
Does it really work with no signal?
Yes. Offline use is the starting point of the design. Everything a foreman needs for the day is stored on the device, entries and photos are saved locally, and the app syncs in the background when a connection appears. The screen always shows whether a report has reached the server. It should be tried where the signal is worst, such as basements and remote plots, before anyone relies on it.
Should this be a native app or a web app?
It depends on how much offline work, photography and background syncing you need. Heavy camera use and reliable sync usually favour an installed app for iOS and Android. Lighter needs can be met by a web app that installs from the browser. Our comparison of a PWA and a mobile app explains the trade, and we recommend one after seeing your sites.
Will site staff use it?
They will if it takes no longer than paper and saves them a call from the office. That means few fields, lists instead of typing, large buttons and yesterday's entries offered as today's starting point. We design it with foremen, on site, and change what they stumble over. An app built only from the office's wish list tends to be ignored.
Can the reports be used as evidence in a claim?
They are designed to be dependable records: each entry has its author, time and location, signed reports are locked and later corrections are added openly as addenda. Whether a record is accepted in a particular dispute is a matter for your contract and your legal advisers. Our part is to make sure the record is complete, consistent and hard to alter unnoticed.